To share a candidate with someone outside Truffle, open the candidate, click Share, choose who the link is for, and click Create link. The audience you pick decides what the link carries. A summary in the panel tells you what is included and what is left out before you create anything. No Truffle account is needed to open the link.
How to create a share link
Open the candidate. You can do this from the candidate list, from the Magic Review action bar, or from the row menu in the candidate list.
Click Share. The Share & export panel opens.
Pick an audience: Hiring team, External share, or Interview record. A fourth chip, Custom, lights up on its own once you change any individual switch.
Read the summary underneath. It lists what the link includes and what it leaves out.
(Optional) Open Adjust what's included to turn individual content groups on or off.
(Optional) Set an expiry of 7, 30, 75 or 180 days, and add a password.
Click Create link — current selection and copy the URL.
The three audiences
Each audience sets all of the content groups at once. They are starting points, not limits: adjust any group afterwards and the panel will show your selection as custom.
Hiring team. The fullest view, for people making the decision with you. Includes your scoring, the candidate summary, interview responses, career profile, assessments, and your interview prep notes. Defaults to a 75 day expiry.
External share. For a client or a stakeholder who should see the candidate without seeing how you grade. Leaves out your scoring and your interview prep. Defaults to a 30 day expiry.
Interview record. Just the interview responses and the career profile. Defaults to a 75 day expiry.
Contact details and the resume are off unless you turn them on. Some things are never included on any link, and the panel lists them.
Interview prep notes stay internal
Interview prep is marked Internal only. On an External share or Interview record link the switch is disabled, not just off, and the server strips it regardless. There is no way to put your prep notes on an external link.
Several links for one candidate
A candidate can hold more than one live link at a time. Send your hiring panel a full link and a client a narrower one.
Every live link is listed in the panel with its audience, when it was created, when it expires, and whether it has a password. Each row has its own Copy and Revoke.
Revoking one link leaves every other link working. There is no "regenerate": if you want a link to stop working, revoke that specific link.
What the recipient sees
The shared page is read-only. The recipient can watch, read and scroll. They cannot leave ratings or notes, or change a candidate's status.
The page renders from the link's own contract, so it shows exactly the groups the link carries and nothing else. A link created without scoring shows no scores rather than empty score panels. A revoked or expired link says so instead of showing a login page.
Exporting instead of sharing
If the person needs a file rather than a link, use Download PDF — current selection in the same panel. The PDF carries whatever the selection on screen carries, with complete transcripts and QR codes to the video responses. It is available on every audience, not just Hiring team. There is also an Open the print view in your browser instead option if you would rather print or save from the browser.
Because the document embeds the responses and links back to them, a selection that leaves interview responses out cannot produce one.
See How do I export candidate transcripts?.
When to share vs. invite as a teammate
Share links are for one-off feedback from stakeholders who shouldn't have ongoing access. If the person will review more than one candidate or participate in multiple positions, invite them as a teammate instead. It gives them a proper account, review controls, and audit trail.
Share link. External stakeholder, single candidate, quick read-only feedback.
Invite teammate. Ongoing reviewer, multiple candidates or positions. See How do I invite teammates to Truffle?.
Related
What's in a candidate profile?. What the shared link is a read-only version of.