Job roles determine what team members can do within a specific job. Unlike organization roles that apply across your entire account, job roles are assigned per job and control access to candidates, job settings, and collaboration features.
This article explains the four job roles, what each role can do, and how to assign them to your team.
The four job roles
Job Owner
The Job Owner has full control of a specific job. This is typically the hiring manager or recruiter who created the job and owns the hiring process.
What Job Owners can do:
Edit job settings, questions, scoring criteria, and branding.
Invite and remove collaborators and teams.
View and manage all candidates (change statuses, add notes and ratings).
Close the job.
Receive all important notifications by default.
Who should be a Job Owner:
The hiring manager responsible for the role.
The lead recruiter managing the hiring process.
Anyone who needs complete control over the job and its settings.
Tip: Each job should have at least one Job Owner. You can have multiple Job Owners if several people share responsibility for the role.
Collaborator
Collaborators work actively on candidates for a specific job. They can review applications, update statuses, and coordinate with the hiring team.
What Collaborators can do:
View and manage candidates (change statuses, add notes and ratings).
Send reminders to incomplete candidates.
Share candidate profiles with secure links.
Receive notifications about new candidates and updates.
What Collaborators cannot do:
Edit job settings or questions.
Invite or remove other collaborators.
Close the job.
Who should be a Collaborator:
Recruiters actively screening candidates.
HR coordinators managing the candidate pipeline.
Hiring managers who need to review and advance candidates.
Reviewer
Reviewers can view candidates and leave feedback, ratings, and comments. They cannot change candidate statuses or job settings.
What Reviewers can do:
View candidate profiles, responses, and AI insights.
Add notes and ratings to candidates.
View existing comments and team feedback.
What Reviewers cannot do:
Change candidate statuses (advance, hold, or reject).
Edit job settings or questions.
Invite or remove collaborators.
Send candidate reminders or share links.
Who should be a Reviewer:
Interview panel members providing input on candidates.
Department stakeholders who need to review finalists.
Team members who give feedback but don't make final decisions.
Tip: Reviewers are perfect for people who provide input during the hiring process but don't need to manage the candidate pipeline.
Viewer
Viewers have read-only access to candidates. They can see candidate information but cannot comment, rate, or change anything.
What Viewers can do:
View candidate profiles, responses, and AI insights.
See existing notes and ratings from the team.
What Viewers cannot do:
Add notes, ratings, or comments.
Change candidate statuses.
Edit job settings or invite collaborators.
Take any actions on candidates.
Who should be a Viewer:
Executive stakeholders who want visibility but don't actively participate.
Finance or operations teams tracking hiring progress.
Anyone who needs to see candidates without making changes.
How job roles work
Job roles are per-job, not global
Job roles only apply to the specific job where they're assigned. The same person can have different roles on different jobs based on their involvement.
Example: Sarah is a Collaborator on the Marketing Manager job, a Reviewer on the Sales Director job, and has no access to the Engineering jobs.
This flexibility lets you control access precisely based on who's involved in each hiring process.
Organization roles and job roles work together
Your organization role sets your baseline permissions, while job roles determine what you can do in specific jobs.
Owners and Admins typically see all jobs by default and can add themselves to any job with any role.
Members and Viewers only see jobs they create or are explicitly added to with a job role.
Example: Alex is a Member at the organization level. She's the Job Owner on jobs she created for her department, a Collaborator on cross-functional roles she's helping with, and doesn't see jobs in other departments.
How to assign job roles
Job Owners can add collaborators and assign roles in the job's settings.
Open the job you want to manage.
Click Settings.
Click Access & Collaboration.
Click Add collaborator or Assign team.
Select the person or team and choose their job role.
Click Add.
The person or team will immediately have access to the job with their assigned role.
Tip: Use teams to assign the same role to multiple people at once. For example, create an "Engineering Interview Panel" team and add them as Reviewers to all engineering jobs.