When you're ready to move candidates from application to interview, Truffle makes the invitation process seamless and professional.
You’ve hit Send invitation—now what? This article explains every stage of the lifecycle so you always know where each candidate stands and what Truffle is doing behind the scenes.
1 · Invitation sent
What Truffle does | What you’ll see |
Sends a system‑branded email from [email protected] with your company name in the subject line | Status pill shows Invitation sent + timestamp |
Generates a unique, secure link tied to the candidate’s email | Candidate appears in the Invited tab |
Logs the action in pipeline history | “Invited by” column shows the sender |
Custom copy needed? Our invite uses a standard template. Contact Support in‑app if you’d like a bespoke version.
2 · Invited (pending response)
Candidate hasn’t opened or clicked the link yet.
Yellow banner in their profile reads No response yet.
You can:
Copy link to nudge them via LinkedIn/Slack.
Send Reminder
3 · Started
Candidate clicked the link and begun recording but hasn’t submitted.
Moves to Started tab automatically.
Tip: A quick personal nudge (“How’s it going?”) can boost completion rates by 30 %.
4 · Completed
Candidate submits all answers—great!
Lands in Completed tab.
Truffle instantly runs:
AI matching (Match column updates)
Transcription + summary
Notification to job owner (if enabled)
You can now rate, tag, or advance them to the next step.
FAQs
What if the email bounces?
An error icon appears. Double‑check spelling, then resend.
Can the invite link be forwarded?
It’s bound to the original email; forwarding prompts the new user to verify their address.
How long is the link active?
Until the deadline you set or indefinitely if no deadline.
Do reminders count against trial invite limits?
No. Only the initial invite counts.
Can I change the deadline after sending?
Yes—open the candidate → Edit deadline.